Nominations may be filed in person or by an agent with the Office of the Town Clerk beginning on Monday, May 2, 2022 until Thursday, August 18, 2022, during regular business hours (Monday to Friday from 8:30 a.m. to 4:30 p.m.) and on Nomination Day, Friday, August 19, 2022 from 9:00 a.m. to 2:00 p.m.

In accordance with the Municipal Elections Act, nominations must be filed using the prescribed forms, accompanied by the prescribed nomination filing fee and nominations for an office on a council must be endorsed by at least 25 persons. The filing fee is $200.00 for the office of Mayor and $100.00 for all other offices. The filing fee is payable by cash, debit, certified cheque or money order. The prescribed Nomination Paper – Form 1 and Endorsement of Nomination – Form 2 issued by the Ministry of Municipal Affairs and Housing can be accessed below. Please note that candidates for school board trustee do not have to submit the Endorsement of Nomination - Form 2. 

(Note: if you are having trouble viewing a form on your browser, select “Save link as” to save the form onto your desktop and then open the form from the desktop with Adobe Reader). 

Nomination Paper - Form 1

Endorsement of Nomination - Form 2 

If a nomination for a candidate is filed by an agent, a letter must be submitted at the time of filing which authorizes the agent to file on behalf of the candidate. The letter must be signed by the candidate, and commissioned or notarized by a person authorized under the Commissioners for Taking Affidavits Act or Notaries Act. In addition to this letter, an agent must also provide a copy of the candidate's ID to be retained on file.

No person who proposes to be a candidate may solicit or accept contributions for election purposes or incur campaign expenses until a nomination paper has been filed.

To run for office, you must be eligible to vote in the election. On the day you file your nomination, you must be a Canadian citizen aged 18 or older, qualify as a resident or non-resident elector (see above on eligibility to vote), and not ineligible under the Municipal Election Act or any other Act or otherwise prohibited by law to be nominated for or to hold the office.

Click the button below to view information about the Town’s Election Sign By-law, which regulates the placement of election campaign signs in the Town of Whitby.

Election Sign By-law Information

Campaign Finances and Campaign Period

Each candidate who runs in a Municipal Election must file a Financial Statement with the Municipal Clerk. These statements will be made public. The prescribed Financial Statement – Form 4 issued by the Ministry of Municipal Affairs and Housing can be accessed below.

Your campaign period begins on the day the Clerk receives your nomination.

In most cases, your campaign will end on January 3, 2023. Exceptions are if you:

• withdrew your nomination, your campaign ends on the date you informed the clerk in writing that you wanted to withdraw
• were not certified as a candidate and your name did not appear on the ballot, your campaign ends on nomination day (August 19, 2022)
• know you will not have any more financial activity, you can end your campaign at any time after voting day and before January 3, 2023

If you have extended your campaign to pay down a deficit, the end date for the extended campaign period will be the earliest of:

• the day you notify the clerk in writing that you will be ending your campaign and not accepting any more contributions
• June 30, 2023

(Note: if you are having trouble viewing a form on your browser, select “Save link as” to save the form onto the desktop and then open the form from the desktop with Adobe Reader). 

Financial Statement - Form 4

Financial Statement - Subsequent Expenses - Form 5

Notice of Extension of Campaign Period - Form 6

Please see the 2022 Candidates' Guide – Ontario municipal council and school board elections for more information regarding campaign finances.  

Compliance Audit Committee

The Compliance Audit Committee (CAC) reviews and considers compliance audit applications submitted by an elector who believes that a Candidate or Registered Third Party Advertiser has contravened a provision of the Municipal Elections Act (MEA) relating to election campaign finances. The CAC is also responsible for reviewing reports submitted by the Town Clerk with respect to any contributor who appears to have contravened any of the contribution limits to a candidates’ election campaign or to a Registered Third Party Advertiser. The Committee has the authority to:

• Grant or reject a compliance audit application;
• Appoint an auditor to conduct an audit where the application is granted;
• Consider the auditor’s or Clerk’s report within 30 days of receiving it; and
• Decide whether to commence legal proceedings against the Candidate, a contributor or Registered Third Party for any apparent contravention.

For more information, refer to the Compliance Audit Committee Terms of Reference and Administrative Procedures by clicking the buttons below. 

Compliance Audit Committee - Terms of Reference

Compliance Audit Committee - Administrative Procedures

Plan Your Vote

Plan Your Vote is a online election information tool designed to assist electors identify if they are on the Voters’ List, submit an application to add or revise their information on the Voters’ List, identify who their candidates are, find additional information on candidates, and identify their voting location(s).

Following the filing of their nomination papers, candidates may use the Candidate Intake Form linked below to submit information on their candidacy along with a photo to share with electors on the Plan Your Vote webpages on the Town of Whitby’s website. Providing candidate information for inclusion on Plan Your Vote is optional, and a candidate may submit all, some, or none of the fields.

The Candidate Intake Form is open to all candidates who are required to submit their nomination to the Clerk of the Town of Whitby (e.g. Mayor, Regional Councillor, Ward Councillor, DDSB Trustee, DCDSB Trustee).

Candidate Intake Form

For more information and tips on completing the Candidate Intake Form, please view the information sheet below.

Plan Your Vote & Candidate Intake Form Information Sheet

An Election Information Session for candidates and third party advertisers took place on April 13, 2022. A recording of the session and the slide deck are available below. 

Video Recording of Municipal Election Information Session

Slide Deck for Municipal Election Information Session

Candidate Information Package

The Town’s Candidate Information Package contains relevant forms, policies, procedures and other supporting documents. A copy of the Package will be emailed to each candidate following the filing of their nomination. Click the button below to open the Candidate Information Package. 

(Note: if you are having trouble viewing the Candidate Information Package on your browser, select “Save link as” to save the form onto your desktop and then open the form from the desktop with Adobe Reader). 

Candidate Information Package

Ministry of Municipal Affairs and Housing (MMAH) 2022 Candidates’ Guide

The MMAH’s 2022 Candidates’ Guide - Ontario municipal council and school board elections provides information to candidates for the 2022 municipal and school board elections. 

Association of Municipalities Ontario (AMO) Guide to Running for Municipal Election 

The AMO’s Lead Where You Live guide provides information to assist candidates when preparing for the municipal election. Please note that the Lead Where You Live guide must be individually purchased through AMO at a cost of $55.