Participation at Public Meetings

We welcome your active involvement in the community and invite you to attend our statutory public planning meetings in the Town of Whitby. If you wish to appear before Council, you can submit a delegation request.

The next statutory public planning meeting will be held on Monday, March 21, 2022, to consider planning applications. Please find details about these applications under "When are our public meetings?" or visit our CivicWeb portal for more information.

COVID-19 protocols

View our live stream meetings to stay up-to-date as our statutory public meetings have gone virtual to respect everyone's safety during the COVID-19 pandemic.

Participate in a public meeting

If you wish to speak about a matter being considered by Council, you must submit a written correspondence that includes your:

Full name
Address
Item on agenda

Submit your written correspondence to us by email to the Town Clerk. Please submit your letter by noon on the day of the meeting.

How to be prepared

If you wish to participate in a public meeting, view our presentation tips, learn more information about our code of conduct and your appeal rights for public meetings.

Your appeal rights

If you don't make an oral submission at a public meeting or make a written submission to us before a decision is made, you are not entitled to appeal the decision of Whitby Council to the Ontario Land Tribunal. You may not be added as a party to the hearing of an appeal before the Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to add you as a party.

Personal information that you provide in either an oral or written submission on an application is collected under the authority of the Planning Act R.S.O. 1990 and the applicable implementing Ontario Regulation. It will become part of the public record for the application.

Contact the Office of the Town Clerk by email, call 905.430.4315 if you have any questions about the collection of personal information.

What is a statutory public planning meeting?

A statutory public planning meeting allows Council to make local planning decisions within the timelines outlined in the Planning Act. Statutory public meetings provide you with an opportunity to give feedback on Council discussions that matter to you. We provide you with information and receive submissions about development applications considered and reviewed by Staff.

When are our public meetings?

Statutory public planning meetings with us are held approximately once every month always starting at 7 p.m. Your public meeting may start later than 7:00 p.m. if there are several public meetings that day.

The next statutory public planning meeting will be held on March 21, 2022, to consider planning applications. Staff reports with additional details regarding planning applications are generally published one week prior to the meeting date. Additional information will be provided once it becomes available.

Public meeting format

Our public meetings are attended by:

Planning Chair (Member of Council) appointed by the Mayor
Staff from the Planning and Development Department
Office of the Town Clerk
Other Members of Council may attend to hear feedback
Public
Stakeholders

To provide order to our public meetings, we follow these steps:

Town Staff provide brief overview of the application
You appear and provide your prepared discussion points
Members of the public and stakeholders may speak and make an oral submission
The Chair may call on you or Staff to provide clarification on matters raised

After public meetings

View the common questions that many of our participants have asked to receive further information after the public meeting:

When will the Staff reports be available?

Subscribe to Public Meeting email notifications to know when we have posted the agendas and Staff reports on our website.

How can I receive further notification related to an application?

To receive further notification from the Planning and Development Department about a particular application, sent a request by email or in writing to:

Planning and Development Department
Town of Whitby
575 Rossland Rd E
Whitby Ontario L1N 2M8

Please include your name, address, postal code, email address and quote the appropriate file number(s) in your request.

How can I receive additional information related to an application?

For more information relating to an application, including information about preserving your appeal rights, please contact the Planning and Development Department, Level 7, Whitby Town Hall, 575 Rossland Road East, Whitby, ON, L1N 2M8, during regular working hours, Monday to Friday, 8:30 a.m. to 4:30 p.m.

You may contact the Planning and Development Department at 905.430.4306, fax 905.668.7812 or by email.