You must obtain a Film Permit from the Town of Whitby if you are looking to film on Town streets, parks, facilities and property. Keep your permit on-site throughout your filming production time so that you have it available for inspections.
Applying for a Film Permit
Please complete the Filming Permit Application to apply for a film permit. You must submit your completed application at least 15 business days before filming starts.
Your application must include:
- General comprehensive liability insurance
- Signed and executed Hold Harmless Agreement
- Copy of facility permit and proof of payment for use of any Town facilities
- Copy of letter provided to residents and/or businesses advising of filming activities
- Traffic control plan and list of public roads and properties that will be used
You must receive the permit before any filming begins.
Potential requirements
Depending on the nature of the film production, you may need to provide the following:
Public notifications
You must notify all residents and businesses that will be impacted at least five business days before filming begins. In the letter, you please include the following information:
- Dates and times of filming (including set-up and tear-down)
- Name and type of production
- Description of the story line
- Full description of any special effects and impacts to neighbouring homes and businesses (e.g., pyrotechnics, detonations, parking limitations, etc.)
- Contact name and telephone number of Site Location Manager
Additional terms and conditions
Please review the following terms and conditions to see if they apply to your film project.
Roads
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If filming will impact Town roadways, you must follow these conditions:
- Provide a detour route with appropriate signage
- Make arrangements with Durham Region Police Service to direct traffic flow if deemed necessary
- Traffic may not be stopped in any direction for longer than three-minute intervals
- Film production vehicles must not block fire hydrants, fire routes, stop signs and traffic signals
- Driveways and other access ramps must not be blocked without written approval from the Town
- No permanent or temporary fixtures or road signs can be covered, removed or altered in any way without written approval from the Town
- Maintain pedestrian and vehicle access for all properties
- Any required maintenance or repairs will be conducted by the Town and paid for by the film production
- All production vehicles that are larger than the regulations outlined in the Highway Traffic Act must receive an escort to and from the location by Durham Region Police Service
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Parking
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Please review the parking conditions prior to filming:
- You are responsible for all parking costs associated with filming vehicles as well as lost revenue associated with the reservation or removal of parking meters
- Contact Parking Services if you want to park filming vehicles on Whitby streets or parking lots
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Other restrictions
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Review the following terms and conditions to see if they apply to your filming project:
- If filming interferes with garbage and recycling collection, you must make alternate arrangements
- You must clean and remove litter from the filming location once filming is complete. The Town will charge you for any additional cleaning
- You must follow the municipal Noise By-law. No activity can take place between 8 p.m. and 7 a.m. unless those impacted have been notified and you've received written approval from the Town.
- The Town Clerk can withdraw the Filming Permit at anytime if you fail to comply with all terms and conditions
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