Special Event Permits
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Town of Whitby
Are you planning a special event in the Town of Whitby that is open to the public? We can help ensure that you have booked the right facilities and completed the required event permits to make sure that your next event is a success. Special events are any events open for the public that include:
- Festivals or concerts
- Parades
- Walk, run, and ride events
- Street events
Please note
We are not accepting special event permit applications until 2021 due to provincial gathering limits for COVID-19.
Apply for a special events permit
To apply for a special events permit, follow these steps and make sure that you review and follow all relevant by-laws. You can also view the Special Events User Guide for complete details.
Start your event request
Contact us and we will give you a copy of the application material. We will also help you determine the permits, location availability and approvals you will need to start the application process.
If you are hosting a walk or run, please email the Office of the Town Clerk or call 905.430.4315.
Submit your application |
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Submit the special events application and site plan within the provided timelines. You can submit your application by email, or by mail or in person to: Strategic Initiatives, Events Section |
Application review |
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Our Special Events Review Team will review your completed application and site plan. We may ask for revisions of your application and supporting documents (Insurance, SOP, Noise Exemption, Permits and Fire Safety Plan etc.). A site visit may also be scheduled. |
Event permit issued |
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Congratulations! At this stage, your special events permit is approved when you sign the application and make the payment. You must keep the special events permit and have it available during the event. |
Permit fees
The fees cover the cost of processing a special events permit application including staff time and our review. The fees depend on the number of people expected for your event.
| People expected at your event | Fee |
|---|---|
|
Under 100 |
$50 |
|
Between 101-500 |
$75 |
|
Between 501-5,000 |
$100 |
|
More than 5,000 |
$125 |
Application timeline
We encourage you to follow the timelines below when applying to host a special event:
- 30 days prior if fewer than 100 people per day are expected
- 60 days prior if between 100 and 500 people per day are expected
- 90 days prior if between 500 and 5,000 people per day are expected
- 120 days prior (at least) if more than 5,000 people per day are expected
When do I need a special events permit?
A special events permit is required for events that occur on Town Property and are open to the public with any of the following, regardless of the event size:
- Alcohol served
- Fires, fireworks, pyrotechnics
- Food being given or sold
- Road closure or use of road, sidewalk or trail
- Tents larger than 20 by 30 feet (or 225 square metres)
- Inflatables such as bouncy castles or amusement rides
- Merchandise vendors selling goods or wares
- Lottery or games of chance
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