Public Participation at Statutory Public Planning Meetings

Contact

 

What are protocols during the COVID-19 pandemic? 

Should you wish to provide comments regarding a matter being considered by Council or during a Statutory Public Planning Meeting please submit written correspondence. Correspondence can be submitted by email to the Office of the Town Clerk at clerk@whitby.ca by noon on the day of the meeting. Written correspondence must include your full name, address, and the item on the agenda that your correspondence is related to. For persons who would like to address Committee or Council during a meeting, a Delegation Request Form must be completed and submitted to the Office of the Town Clerk at clerk@whitby.ca by noon on the business day prior to the date of the meeting. Delegation Request Forms can be found at www.whitby.ca/delegations . Should you be unable to access a computer, please call 905.430.4315 to speak with a Staff Member in the Office of the Town Clerk.

Committee of the Whole, Council, and Statutory Public Planning meetings are available for live viewing through the Town’s live stream feed at www.whitby.ca/committee

What is a statutory public planning meeting?

A statutory public meeting is held under the Planning Act for certain types of planning applications, and is conducted outside of the Standing Committee and Council format. Public meetings will be held approximately once per month for the purpose of providing the public with information and to receive submissions regarding development applications which can be considered and reviewed by Staff and applicants prior to Council consideration of applications. Public meetings are open to the public and provide an opportunity for individuals in attendance to provide feedback on the matters being discussed.

When is the next statutory public planning meeting?

The next meeting will be held on September 8, 2020, to consider the following Planning Applications:

  • 108 & 110 Craydon Road - Zoning By-Law Amendment application submitted by Stacey Whittington & Keith Bryan to permit the construction of two 2.5-storey apartment buildings with six 2-bedroom apartment units per building. [Notice of Public Meeting DEV-17-20 (Z-12-20)]
  • 812, 816, 900, 904, 908 Rossland Road East - Official Plan Amendment and Zoning By-Law Amendment applications submitted by Star Residence Ltd. to change the zoning to appropriate zone categories to implement the Mixed Use Official Plan policies.  The Official Plan Amendment is to increase the maximum permitted density from 110 units per net hectare to 195 units per net hectare on the subject land, to permit the proposed development of a total of 148 residential apartment units in two 5-storey mixed use buildings each with an additional penthouse level with indoor amenity space, including 17 integrated live/work townhouse units, and approximately 795 square metres (8,555 square feet) of commercial uses. [Notice of Public Meeting DEV-04-20 (OPA-2020-W/01, Z-03-20)]
  • 5605 & 5380 Baldwin Street South and other Baldwin Street South parcels - Draft Plan of Subdivision and Zoning By-Law Amendment applications submitted by Winash Developments Limited to change the zoning to appropriate zone categories to implement the Brooklin Community Secondary Plan and to develop an industrial subdivision containing 8 blocks and three public roads, including a community centre block, a business park block, a health precinct block, two gas station blocks, an auto mall block, a prestige industrial block and an open space block. [Notice of Public Meeting DEV-12-20 (SW-2020-05, Z-10-20)]
  • 20 Taunton Road East - Official Plan Amendment and Zoning By-Law Amendment applications submitted by Calloway Reit (Whitby NE) to amend Zoning By-law 1784 to permit the proposed 4 storey, 11,922 sq. m. commercial self-storage facility. [Notice of Public Meeting DEV-16-20 (OPA-2020-W/02, Z-11-20)]
  • 7150 Thickson Road North - Draft Plan of Subdivision and Zoning By-Law Amendment applications submitted by 7150 Thickson Developments Limited to change the zoning to appropriate zone categories to permit the development of 2 detached residential units, 62 semi-detached residential units, 98 street townhouses, a high density block, a local commercial block and a local street network. [Notice of Public Meeting DEV-11-20 (SW-2020-04, Z-09-20)]
  • 625 Columbus Road West - Draft Plan of Subdivision and Zoning By-Law Amendment applications submitted by 625 Columbus Developments Limited to change the zoning to appropriate zone categories to permit the development of 306 dwelling units comprised of 115 single detached dwellings and 191 townhouse units, one high density residential block, three part lot blocks, two natural heritage system blocks, a vista block, a road widening block, three 0.3m reserves and roads. [Notice of Public Meeting DEV-10-20 (SW-2020-03, Z-08-20)]

Staff reports with additional details regarding planning applications are generally published one week prior to the meeting date. Planning public meeting agendas with staff reports can be found on the Town's CivicWeb portal.

What time do public meetings start?

Public meetings are scheduled to start at 7:00 p.m. As several public meetings may be held prior to the public meeting for the application that is of interest to you, please note that your public meeting may start later than 7:00 p.m.

Who is present from the Town at public meetings?

Public meetings are chaired by a Member of Council appointed as the Planning Chair by the Mayor. Staff from the Planning and Development Department will be in attendance to provide information regarding applications and hear feedback provided. The Office of the Town Clerk captures all feedback received in the public meeting minutes to provide a written record for Staff and Council. Members of Council may be in attendance at public meetings to hear feedback, but they do not sit in their seats on the dais in Council Chambers or participate in discussion.  

How much time do I have to make my delegation?

In accordance with the Town’s Procedure By-law, each delegate has up to five (5) minutes to provide their input.

What is appropriate conduct for delegations/presentations?

Delegations/presentations shall not:

  • speak disrespectfully of any person;
  • use offensive words;
  • speak on any subject other than the application to which the public meeting pertains; or,
  • enter into debate with other delegates/presenters, Town Staff, or the Chair.

What is the format for a public meeting?

  1. Town Staff will provide a brief overview of the application;
  2. The applicant or their representative may appear and provide information regarding the application;
  3. Members of the public and/or stakeholders in attendance and wishing to speak may make an oral submission;
  4. The Chair may call on the applicant and/or Staff to provide clarification on matters raised by members of the public and/or stakeholders.

How can I provide my input?

Please see the note at the top of this page regarding public meetings protocols during the COVID-19 pandemic. 

You can provide your input in person at statutory public meetings. If you are unable to attend a public meeting, you can also submit comments by email to planning@whitby.ca or in writing to the Planning and Development Department, Town of Whitby, 575 Rossland Road East, Whitby, Ontario, L1N 2M8 (please quote the appropriate file number(s)).

When will the Staff reports be available?

If you wish to receive notification when the Town has posted the agendas and Staff reports for statutory public planning meetings on the Town’s website, you can subscribe to receive an e-update by email, by selecting “Public Meetings” at www.whitby.ca/e-meetings.

How can I receive further notification related to an application?

If you wish to receive further notification from the Planning and Development Department regarding a particular application, please send your request, including your name, address, postal code and email address, by email to planning@whitby.ca or in writing to the Planning and Development Department, Town of Whitby, 575 Rossland Road East, Whitby, Ontario, L1N 2M8 (please quote the appropriate file number(s)).

How can I receive additional information related to an application?

For additional information relating to an application, including information about preserving your appeal rights, please contact the Planning and Development Department, Level 7, Whitby Town Hall, 575 Rossland Road East, Whitby, ON, L1N 2M8, during regular working hours, Monday to Friday, 8:30 a.m. to 4:30 p.m. You may contact the Planning and Development Department at 905.430.4306, fax 905.668.7812 or by email planning@whitbv.ca.

What are my appeal rights?

If a person or public body does not make an oral submission at a public meeting or make a written submission to the Town of Whitby before a decision is made, the person or public body is not entitled to appeal the decision of Whitby Council to the Local Planning Appeal Tribunal and may not be added as a party to the hearing of an appeal before the Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to add the person or public body as a party. Written submissions should be made to the Office of the Town Clerk, Town of Whitby, 575 Rossland Road East, Whitby ON, L1N 2M8 or by email to clerk@whitby.ca.

Personal information from those that make either an oral or written submission on an application is collected under the authority of the Planning Act R.S.O. 1990 and the applicable implementing Ontario Regulation, and will become part of the public record for the application. Questions about the collection of personal information should be directed to the Office of the Town Clerk, Town of Whitby, 575 Rossland Road East, Whitby, ON, L1N 2M8, by email to clerk@whitby.ca or 905.430.4315. 

What should I do if I have supplemental information or presentation materials?

Anyone looking to provide handouts or use electronic materials (e.g. PowerPoint) at a public meeting must provide all information to the Office of the Town Clerk by noon the Friday prior to the meeting. The format of electronic materials must be compatible with the Town’s audio/video systems and you will be notified if another format is required. Anyone using electronic materials must be prepared to run the presentation slides on their own with the use of a remote that will be provided at the delegation table. If there are any other visual aids that require operation outside of the use of the provided remote, delegates must ensure they bring someone with them to operate the equipment.