Purchasing

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The Purchasing Division of the Town of Whitby's Corporate Services Department is the centralized agency for the procurement of goods and services required by all departments. It is the duty of the Purchasing Division to acquire goods and services as economically as possible with due regard for price, quality, and delivery. Utilizing standardization and competitive bidding on the basis of adequate specifications, wherever possible, the Purchasing Division solicits pricing on supplies, equipment, rentals, services, printing requirements, building constructions and renovations, road construction, park developments, and the sale of obsolete and salvage materials.

Purchasing staff maintain membership in the Purchasing Management Association of Canada, National Institute of Governmental Purchasing, and the Ontario Public Buyer Association and subscribe to the principles and ethics of these associations.

The Town of Whitby is a member of the Durham Purchasing Co-operative Group, established to promote consistency, efficiency, and a "best value" approach in the purchase of goods and services among its membership. Learn more about the Durham Purchasing Co-operative Group.

Current Bid Opportunities & Unofficial Bid Results

View the Current Bid Opportunities

Notices

Attention:  Town of Whitby Vendors

Please be advised that the Town of Whitby implemented an Electronic Purchase Order System in 2013.  A Purchase Order is required for all goods and services.  A copy of the Purchase Order will be sent to vendors electronically by email or by fax.  To ensure timely payment of your invoice, the Purchase Order number or Blanket Order Release number will be required to be referenced on the invoice.

Please email purchasing@whitby.ca if you have any questions. Further details will be posted as they become available.

New WSIB Requirements for Construction

Note:  Workplace law has changed in Ontario.  Please note that Independent Operator status letters will no longer apply after 2012.  All Independent Operators working in Ontario in the construction industry must have workplace safety and insurance coverage from the Workplace Safety and Insurance Board (WSIB).

How to Create an Accessible Document - AODA

Purchasing Policy

For complete details on the Town of Whitby's purchasing policy, please view the Town of Whitby Purchasing Policy

Terms and Conditions/Certificate of Insurance

Please see our new Certificate of Insurance form below:

If you require these or any other forms in an alternate format, please contact us.